How to Print on a Check with Word | A Full Step By Step Guide

For many small company owners, writing checks is a necessary element of doing business. You can write and print checks straight from Microsoft Office if you have a Microsoft Office version that has Microsoft Accounting installed. Because the transaction is recorded the moment you write the check within the program, using Office might help you keep your books up to date. Without typing it out by hand, you can then print the check and deliver it to the intended recipient. To aid you with this, we have made this guide on how to print on a check with the word. Come along!

How to Use MS Word to Print on Checks

How to Print on a Check with Word

To print on checks using the word, follow the instructions below:

  • Launch the Microsoft program on your computer.
  • Select Write Checks” from the “Banking drop-down menu.
  • Fill in the check information in the relevant areas. Go to the right side of the screen and tick the “To be printed” box when you’re done.
  • To store your check, click “Save and Close.”

How to Print your Check

How to Print on a Check with Word

You may print the checks using the procedures below:

  • Select “Print Checks” from the “Banking” drop-down menu.
  • In the “Account” option area, pick the bank account from which the check should be debited.
  • In the “Starting check no” box, type a check number.
  • The “Checks to be printed” section, check the box next to the check you want to print, then click “Print.” A copy of your check will be printed.

Read More: How to Cash a Business Check Without a Bank Account

How to Print on Checks from Word Print Forms

How to Print on Checks from Word Print Forms

Microsoft Word now has templates for printing on personal checks. Personal check forms, accessible as part of Microsoft’s online and offline library of customizable templates, are likewise straightforward to print using the application.

You may then cut along the dotted line after completing the personal check form as prompted and merely need to present the personal check form to your financial institution and obtain a fresh set of personal checks or use the personal checks for transactions since you’ve already input the relevant information. You may do this by taking the following steps:

  • In Windows Word, go to the top of the menu bar and click the “File” button. There will be a drop-down menu.
  • Wait for a pop-up window to open after clicking “New.”
  • The “Form” button is located in the left margin.
  • From the drop-down option, choose “Personal Checks.”
  • Find “Personal Checks” at the bottom of the templates list.

Entering the vital information:

  • Select the “Payee” text box from the drop-down menu. Remove “Payee” and replace it with the payee’s name.
  • Click the “Amount” text box on the right-hand side of your computer screen. Delete “Value” and replace it with the check’s numerical amount in dollars and cents. Enter “$30.00” as an example.
  • Under the “Payee” text field, scroll down to the “Word Amount” text box. Remove “Word Amount” from the equation and replace it with the word amount. Enter “thirty bucks” as an example.
  • Scroll down to the “Memo” box at the bottom of the template. Remove “Memo” and replace it with a memo. Enter “Repayment for June 2021 improvements,” for example.
  • Highlight the default date, which may be inaccurate, by clicking within the “Date” text box. Click “Delete,” then specify a check date. Enter the arithmetical day and year after writing out the month. Enter “July 15, 2021” as an example.
  • Move your mouse cursor to the top-right edge and type your banking institution’s name and address on file. If your address has changed, but your banking institution hasn’t been updated, enter the new information in the “Address Correction” text box. The top-right margin is normally to the right of this.
  • Fill in your first, middle, and last names (as they appear on your account), then skip down one line to your street address. Enter your city, state, and ZIP code at the bottom of the page.

Learn More: How to Remove Name from Joint Bank Account

How to Use the Word to Print on Payroll Checks and Stubs

How to Use the Word to Print on Payroll Checks and Stubs

Office 365 enables home pc users to manage their companies in the very same manner that a typical office might. You may use the application to handle your payments and produce worker checks and slips.

You may also write them out and distribute them on payday and may also generate template paychecks to simplify payroll administration so you shouldn’t have to build from zero each time you ought to pay your employees. The following recommendations will assist you in doing so:

  • Open Microsoft Office Accounting.
  • Select “Employees” from the drop-down menu
  • To get a check stub, go to “New Pay Stub.”
  • Fill in all of the pertinent data on the pay stub. The payment will be sent to the worker’s contact information, as well as the sum to be provided in figures and characters. This data will contain the contractor’s contact details as well as the amounts deducted from the laborer’s check.
  • After ticking the box beside “To Be Printed,” choose one of the following scenarios:
  • “Issue Payment” means “make a payment” (to print the check),
  • “Save and Exit”(to produce the check later)
  • “Save and replace” means (to save the check and start a new one)
  • “Recurring” is a phrase used to describe anything that occurs on a regular basis (to make the check a template for making more checks)

Frequently Asked Questions

How can I use the word to print on a check?

You may create and print your checks using Microsoft Office. This helps with accounting and enables you to print checks for your home or company right away instead of ordering and waiting for them to arrive. You may do so by following the instructions below:

1st step: Open Office Accounting and go to the Banking menu and select “Write Checks.”

2nd Step: Fill in the information that will appear on the check.

3rd step: On the right side of the form, choose the “To be printed” check box.

4th step: To write a new check, click “Save and New” or “Save and Close” to close the current one.

How to print the check?

1st step: Select “Print Checks” from the “Banking” menu.

2nd step: In the “Account” section, choose the bank account to withdraw funds.

3rd step: In the “Starting check no” box, type a check number.

4th step: Click “Print” after selecting the checks you wish to print from the “Checks to be printed” list.

5th step: Click “Close” after you have double-checked the check.

Is it possible to write on printed checks?

Yes. You have the option of writing checks by hand or printing them. Uncheck the Print later option if you don’t want the check added to the Print Checks queue.

Is it possible to print on a personal check?

Yes. Printing on your company or personal checks is allowed. A printer, printing software, check stock paper, magnetic ink, and MICR typeface are required. Printing your checks may be time-consuming, so ordering checks online may be a better option.

What is the procedure for printing checks on my printer?

You may use the instructions below to set up your printer to print checks:

  • Select file> Printer Setup > For Printing Checks from the File menu.
  • Select your printer from the Printer list.
  • Choose the check style you want to use.
  • Select a full-page source, as well as a partial-page printing style and source if required.
  • To begin printing, click OK.

Is there any specific paper I need to print checks on?

No. Printing checks do not need the use of special paper. Your bank will be able to take a picture of the check and transmit it to the automated clearinghouse to request the cash from the issuing account, even if the check is printed on traditional paper.

Is magnetic ink required to print checks?

Yes. The use of magnetic ink on checks as a payment instrument has always been required by law, and that need continues today. According to the Federal Reserve and the Accredited Standards Committee, a check must include MICR to consider a cash item.

Is it against the law to print checks at home?

No. In the United States, there is no legislation preventing it. On the other hand, modern inspections must adhere to a set of norms. Although they do not require ed by law, most banks now demand them. You are permitted to print your checks at home if you can satisfy these requirements.


In conclusion, checks provide diverse merits for their users. And if you desire more help on how to print on a check with the word, the tips above will be indispensable for you.